Glossary
Electronic invoicing
Filing invoices through a country’s official electronic system, where local law requires it.
Electronic invoicing means an invoice is not merely a PDF sent by email, but a document filed through the system a country’s tax authority designates — and given a reference number that proves it was filed.
The rules differ sharply between markets, which is the point worth understanding before choosing software. Some countries mandate electronic filing for all business-to-business invoices, some only for public-sector customers, and some not at all. Deadlines shift, and formats differ.
An example. A storage operator issues 60 invoices a month. Where filing is mandatory, each one goes to the national system automatically and the returned reference number is written onto the document, so the operator can prove when it was filed. Where it is not mandatory, the same invoice is simply issued in the accounting system and emailed.
What matters in a self-storage system is that it follows the rules of the market the facility is in, rather than forcing one country’s model onto every customer.